It is the traveler’s responsibility to read the following travel policies before signing up for any trip or remitting any payments. All monies are in US dollars. Women Traveling Together reserves the right to change their travel policies without notice.

Policy Questions

Any questions concerning WTT travel and membership policies should be directed to:
Women Traveling Together at 1-800-795-7135  (410-956-5250 outside the US) or via e-mail to: info@women-traveling.com

Annual Membership (based on the date of membership) in Women Traveling Together entitles members to the "member tour price" and other benefits. In order to receive the member tour price and other benefits, including travel dollars, membership must be active through the end date of any trip the member has a space on. WTT will charge a membership renewal fee at the time of final invoicing in the event the member traveler’s membership expires before the trip end date.

A full refund of the membership amount paid will be given if WTT is notified in writing within 90 days of the membership date. No refund will be given after 90 days.

All tour participants will receive equal consideration, but women who choose not to join WTT will pay the non-member tour price, will not receive travel dollars, and will not receive any benefits afforded a member.

The activity level on all WTT tours requires walking and other physical exertion. Our tours are not suitable for physically challenged or walking impaired individuals.

Women Traveling Together will guarantee a roommate for any traveler at her request. Travelers who choose to room alone will be required to pay the additional cost for a single room as stated in the itinerary.

Women Traveling Together requires a deposit to hold space on any tour. All payments are in U.S. dollars.

Women Traveling Together accepts payment via MasterCard, VISA, personal check and money order. Travelers can submit a space reservation with their deposit via the Internet, fax, mail, or by phone.

If a trip is already full, WTT will accept reservations on a standby-basis. Should space become available, the notified traveler has the choice to join the tour by paying in full by credit card or forfeiting the space.

Women Traveling Together will invoice the traveler for final payment approximately 90 days before the trip departs. The final invoice will reflect the amount due and will show whether the traveler is entitled to the member discount. A traveler who has not paid their final payment two weeks after the final payment due date will be canceled from the trip, and their total deposit amount forfeited.

Itineraries are subject to change. In the event there is an itinerary change, comparable lodging, meals and entertainment will be provided.

Travelers arriving by air are responsible for allowing sufficient time to deplane, gather luggage and travel to the designated meeting location to join the tour. WTT will not delay the departure of the group for travelers arriving after the designated tour start time as listed in the individual itineraries.

Travelers are responsible to provide WTT with their flight arrangements no later than 45 days prior to tour departure and to notify WTT in the event the airline should change the arrival or departure time of a flight.

Travelers who are delayed for whatever reason are responsible for notifying WTT of their situation and to communicate regularly with WTT as to their anticipated arrival time. Delayed travelers are responsible for joining the group as soon as possible and at their own expense.

All cancellations MUST be in writing. The effective date of the cancellation, and any cancellation penalties, will be based on the date of receipt of the written cancellation.

• 121 days or more before departure - $50 cancellation fee unless the total amount of the deposit is transferred to a trip the traveler is not currently signed up for. Deposits can only be transferred one time.

• 120-76 days prior to departure - $250 cancellation fee. The cancellation fee will be waived if at least $250 of the deposit is transferred to a trip the traveler is not currently signed up for. Deposits can only be transferred one time.

Note: If the traveler cancels the trip the deposit was transferred to, the $250 cancellation fee will apply, regardless of when the cancellation is made, along with any other applicable penalties.

• 75-61 days prior to departure - 50% of the total tour cost (or $250, whichever is greater) will be forfeited. If WTT or the traveler can fill the space no later than 30 days prior to departure, the traveler will be refunded 100% of the tour cost, less the $250 cancellation fee.

• 60-31 days prior to departure - 75% of the total tour cost will be forfeited. If WTT or the traveler can fill the space no later than 30 days prior to departure, the traveler will be refunded 75% of the tour cost, less the $250 cancellation fee.

• 30 days or less prior to departure - No refunds will be given under any circumstances.

NOTE: Any penalty imposed by the airline(s) is the complete responsibility of the traveler.

On rare occasions, Women Traveling Together must cancel a tour, either because there are not enough travelers to operate the tour, or for other events outside the control of WTT.

Women Traveling Together will make every effort to cancel tours due to lack of travelers prior to 90 days before travel (i.e. before final invoicing); however, Women Traveling Together reserves the right to cancel any tour at any time up to the day of departure, due to no fault of WTT.

Women Traveling Together is only obligated to refund monies paid to WTT for the canceled tour, and is not responsible for any penalties imposed by the airlines.

Cancellation insurance is strongly advised and recommended. Cancellation insurance applications are mailed with initial trip confirmations. Any questions about what travel insurance does or does not cover should be addressed directly to the travel insurance company.

Please be aware that your medical insurance may not cover your "out of country" travel.

Travel has its own inherent risks, and the traveler acknowledges such risks exist, up to and including death. WTT will take all reasonable precautions to insure the health and safety of the traveler. The traveler agrees to hold WTT, its employees and agents harmless should illness, accident or death occur. WTT is not responsible for the actions, expenses or harm incurred by travelers who disregard the instructions of the WTT representative(s), travelers who depart from the planned activities of the tour, or travelers who follow the instructions of a non-WTT representative(s).

WTT reserves the right to remove any traveler from a tour should the WTT representative(s) determine that the traveler cannot meet the physical requirements of the tour as stated in the itinerary, or is disruptive to the tour time schedule or is adversely affecting the overall group dynamics. In the event that a traveler is removed from a tour, WTT will not refund any monies. Transportation costs to return home, airline penalties, and any other expenses will be the responsibility of the traveler.

In the event that a traveler voluntarily chooses to leave a tour, WTT will require a written, signed statement of the traveler’s intent to depart from the tour. In the event that a traveler voluntarily departs from a tour, WTT will not refund any monies. Transportation costs to return home, airline penalties, and any other expenses will be the responsibility of the traveler.

Some WTT trips, as noted in the itinerary, are scheduled with tour operators who sell their tours to the general public. The traveler acknowledges that other groups and/or individuals may be a part of the same tour.

WTT Members are eligible to earn travel dollars on trips at a rate of 3% of the total land cost, less any discounts or other credits.** (Travel dollars are not awarded for the single supplement.) Travel dollars are also earned each time a member renews her membership, and each time a member refers a friend who joins WTT.

     - Travel dollar credits can be used on any trip for up to 25% of the land portion cost of the trip. Travel dollar credits will be deducted from the final payment amount.

     - The traveler must advise Women Traveling Together of their intention to use travel dollar credits at the time of deposit. No travel dollars will be applied after the final invoice is paid.

     ** Travel dollars will not be awarded on trips where travel dollars are used to pay for any portion of the trip.

- Travel dollars unused three (3) years after the date of travel completion will expire. Travel dollars awarded for membership renewals and referrals do not expire.

- Should membership be interrupted for any reason, all travel dollar credits accumulated at the time the membership expired will be forfeited.

- WTT reserves the right to cancel the travel dollar credit program with 12 months notice. Any unused travel dollar credits remaining as of the program’s termination date will be forfeited.

Photographs and video taken by Women Traveling Together tour leaders and other WTT representatives while on tour are the property of WTT and may be used in promotional materials. Any traveler who does not wish to have their photograph or video footage used in promotional material MUST advise WTT in writing no later than the tour’s final payment due date.

Tours for 2000 / Tours for 2001 / Travel Partner Program
Affinity Partners / Links to Our Friends

All previous information has been superseded.